building cleaning

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target group	Basic statement	cost relevance
any company with cleaning contracts and above all with different cleaning needs.	With a precise specification description and a corresponding functional specification, the costs can be significantly reduced.	Very high, since optimization opportunities have sometimes been left unused for years.

Cleaning services are one of those classic cost pools where the price is taken into account, but paid without questioning it. True to the motto "If it's clean, everything's fine". This means that cleaning is also part of the growing cost structures, which are relatively easy to optimize in the course of optimizing material and overhead costs. Many companies with a decentralized structure often pay different prices for the same service at different locations.

On the one hand, this is due to the imprecise definition of services, but on the other hand also to the fact that they often employ different providers in each region. By concentrating the service with just one provider, uniform standards can be established company-wide and costs can also be reduced through discounted contracts.

A space register should not only break down the size of the respective space of a company, but also contain their condition, their cleaning requirements and any legal or hygienic restrictions and regulations.

Based on this list, a cleaning cycle is defined for all areas, which must be tailored to the respective area from daily to weekly cleaning. A similar distinction must be made between full cleaning and control or visual cleaning. In the case of floors etc., full cleaning makes sense if the area is used daily. In the case of unused running surfaces, a visual cleaning is also sufficient.

These basics are the pillars for a precisely defined specification that summarizes all desired and necessary parameters for each cleaning area.

Cleaning checklist

Create or update area directory
Formulate specifications
Define cleaning intervals
Provider concentration with branched company structures
Check contracts and prices carefully
Prefer full-service providers
Check wage constructs

case studies

At a production company in the chemical industry, a cleaning service provider did all the work that needed doing, whether in the production facility, on the windows or in the representative rooms. The company paid almost 50,000 euros annually for the service and the funds used. The service definition was defined very precisely: The cleaning staff had to be able to prepare the reception rooms for customer visits at short notice and, above all, remove the paint from the floor in the production area. The contract was put out to tender on the basis of a new measurement of the cleaning areas, which ended in a change of provider. The new provider offered the cleaning agents in a package price and also tested alternatives. This reduced the cleaning costs by over 40 percent
An international company for medical technology has many different buildings with different cleaning requirements on its German company premises. The company was able to save more than 30 percent when switching providers through a tender with a precisely formulated specification.
A large textile manufacturer with its own stores and showrooms spent around 200,000 euros annually on cleaning for over 20 regional and local service providers. A cleaning concept was developed for the tender, which specified all areas in detail and formulated a comprehensive specification. The result was the reduction to two providers with the option of taking over additional space at these conditions. Overall, costs fell by almost 25 percent.
An automotive supplier did not have a list of areas and had all work billed as a lump sum. A tender with precise square footage and specifications among three service providers resulted in an 18 percent reduction in costs, despite accepting the highest quality rather than the cheapest bid.